Arizona SteamPunk Society Scavenger Hunt 2015 Rules and Regulations
Code Name : S.T.E.V.E. – Steampunk Treasure-hunt Extravaganza for Victorian Enthusiasts

Please read this entire set of rules and regulations.

How to Enter:

Simply fill out the on-line form (link listed below).

Please Make sure you have the following information before you log on to sign up:
Team Name
The names (first and last) of every person on your team.
The email addresses of each adult on your team.
The phone number (optional) of each adult on your team.

Link to the on-line sign up form:
https://docs.google.com/a/xoff.org/forms/d/1bMhlNdFyxWADOVMXjQ4xwo3bHEMKlqptuEExlynOa-o/viewform?c=0&w=1

(There may be 3-5 people on each team. There must be at least 2 adults per team.)

Time Frame:

April 1st – December 31st 2015 (8 full months)
There will be at least 1-2 events every month that people can go to to get their photos taken at. (Monthly dinners, Second Fridays, Conventions, etc..) These are not the only places and events you can take photos at. Please feel free to take your photos when and where you can. Make it an adventure!

Individuals and/or teams do not have to follow the list chronologically. Any item can be done at any time, unless it’s a multi-part item, in which pieces need to be done once per month (such as the Geocaching or The 8 Month Challenge). These multi-part items cannot be done all in one month. Any single item listed can be done at any time during the 8 months of the Scavenger Hunt.

Photography and Video:

Photos and video must be digital and may be taken with a cell phone camera.

Photos and videos must be submitted monthly, by the last day of the month. All photos must be submitted by December 31st, 2015, or they will not be eligible for this years Scavenger Hunt or prizes.

Each team is required to take their own photos and videos, and submit their own photos and videos.

Be as creative as possible (without breaking any laws!) in the set up of your subject(s) in your photos and videos.

Please take either landscape or portrait oriented photos only. Please do not turn the camera on an angle if at all possible.

Photo and video submissions must all be labeled with the team name, item number, and the item title of the Scavenger Hunt item. It is very important for the judges to have this information so your team may receive points.

Judging:

Judging will take place between January 1st to February 28th, 2016.

Judges may not participate in any Scavenger Hunt activity as a Team Member, nor may they assist a Team in any way, including taking taking of photos or videos. Judges are expected remain impartial.

Judges will be have been selected from different areas of the state of Arizona.

Teams:

Participants may be age 5 or older. There may be no less than 3 and no more than 5 participants per team. There must be at least 2 adults in every team, no exceptions.

We invite every Steampunk in the State of Arizona, including, but not limited to, those in the Arizona Steampunk Society, and any other Arizona based Steampunk group to participate in the Scavenger Hunt. This Scavenger Hunt is open to any and all Steampunks who live in Arizona.

Rules:

All laws of the United States, the State of Arizona, Arizona Counties, and their cities and municipalities must be obeyed at all times. Scavenger hunts are for having fun, please always show respect to those around you who do not participate in our choice of fandom. If, at the sole discretion of the Judges Panel, a Team or individual is found to have broken these rules or the law while performing the Scavenger Hunt, your team will be disqualified.

Teams must be courteous and respectful to everyone, including their teammates, other Scavenger Hunt participants, the Steampunk Community at large, and the public. This includes judges (who will remain as anonymous as possible), other competitors, people at every location, especially the populace at large and merchants, vendors, docents, etc..

Always play fair. Don’t let your competitive instincts drive you to ruin other people’s chances to win, if you do – you’re team might be disqualified. This means no cheating, lying, stealing, sabotaging, or copying other people’s work. Sabotaging other teams will result in disqualification.

All challenges must be completed and pictures MUST be taken only during the duration of this specific scavenger hunt. Challenges completed or photos taken outside the time frame will receive no points for that item. If photos/videos are found by the Judges to be unacceptable the Team will be notified so that new photos/videos may be taken. The duration for this year’s challenge is April 1st through December 31st, 2015.

Be creative, classy, no nudity or depictions of lewd acts. Photos/videos submitted must have a maximum of a PG rating: AZSPS is a family friendly social club.

Have fun!!!

Prizes:

Prizes will be awarded at Wild Wild West Con 5 (March 2016). At least one member of your team must be present at the Award Ceremony at WWWC5 to win.

Prizes are still being determined at this time (March 2015). Announcements concerning prizes will be posted on the Facebook.

If you have an item(s) you would like to donate as a prize(s), please contact the AZSPS Social Secretary, Susan Holt, at: susan@rocinante.com

Prize Categories:

Grand Prize – This will be the team with the best combination of all of the prize categories throughout their entry photos and videos.

Most Points – (If there is more than one group to earn the most points, the Judges will play Rock, Paper, Scissors, Lizard, Spock to determine the winner.)

Most Items Completed – (If there is more than one group to complete all of the Items, the Judges will play Rock, Paper, Scissors, Lizard, Spock to determine the winner.)

Most Creative – be creative, but be safe. Using your imaginations may garner you extra points.

Most Humorous – use your sense of humor, but be kind. Using your sense of humor may garner you extra points.

Best Use of Goggles – Goggles! Need we say more? (Remember, when the goggles are on top of your head, it is “before an adventure”, when they are on your face protecting your eyes you are “on an adventure”, and when they are around your neck you are “knackered (tired) from an adventure/post adventure”.)

We realize everyone can not attend every event, so attending all of them and participating in all of the items is not mandatory.

The minimum number of item entries for the Competition portion is 35 out of 48.

There is a “just for fun” category. The minimum number of item entries for this portion is 8 (one per month).

Teens and Kids (5-17 years old):

Teens and Kids can participate in this Scavenger Hunt, as long as there are at least 2 adults (18 years old or older) on their team (this is mandatory). Adults on the team must participate in the Scavenger Hunt as well. Teams can be made up of 3 to 5 people. A parent or legal guardian must be present with any child/children under the age of 18 while that child/children is/are participating in this Scavenger Hunt.

Please let the AZSPS Social Secretary, Susan Holt, know who the teens and kids are on your team. The AZSPS will be providing special Certificates to all teens and kids who participated.

Scavenger Hunt Items Guidelines:

Please spend as little money on these items as you can. This is meant to be something fun and entertaining. We know everyone has a different budget to work with. We do not want anyone going broke trying to complete every Scavenger Hunt item on this list. If you can do them all, want to do them all, and can afford to do them all, we welcome you to go for it. If not, please do what you can when you can. There are several free admission events, and several items that can be done at home, in the Scavenger Hunt time frame that everyone can attend. Have a wonderful time!

Some item descriptions in the Scavenger Hunt are very specific. Some item descriptions are very vague. On the vague ones, we want you to use your imaginations and think outside of the proverbial box that your spiffy Steampunk boots came in. Maybe you could even use that boot box for part of a creative item.

The judges are already looking forward to what this creative group can come up with.

Geocaching:

Locations will be posted via each teams email addresses at the beginning of every month.

Locations might be either a longitude and latitude, an address, a photo of the location, or a pirate map.

A Steampunk item will be placed at the location already. To receive points for this item your team must get two photos in that location. The first photo must be of the item that was left there. The second photo must be the item you are leaving there for the next team to find.

Please make sure the item(s) you bring to each geocache are Steampunk related and are in a watertight container or bag.

We will try our best to make each location relatively easy to reach.

*** The link for uploading the photos and videos will be provided to the teams via email in April 2014.